Administration & Clerical jobs in Toronto — page 5

128 job postings — page 5 of 7

Assistant, Executive

Employer: Baycrest Location:Toronto

Full time Experience:5+ yrs exp Category:Administration & Clerical

Posted 2 September 2026 Original posting on the Baycrest site (opens in a new tab)
Program Administrator, k2i

Employer: York University Location:Toronto

Experience:4+ yrs exp Category:Education, Teaching & Research

Posted 1 September 2026 Original posting on the York University site (opens in a new tab)
Intermediate Clerk - Food Services - Casual 2026-18604

Employer: Sunnybrook Health Sciences Centre Location:Toronto

Casual Category:Health Care & Clinical

Posted 30 August 2026 Original posting on the Sunnybrook Health Sciences Centre site (opens in a new tab)
Intermediate Clerk - Food Services - Regular Full-Time 2026-18603

Employer: Sunnybrook Health Sciences Centre Location:Toronto

Full time Category:Health Care & Clinical

Posted 30 August 2026 Original posting on the Sunnybrook Health Sciences Centre site (opens in a new tab)
Clerical Support Associate- Finch Reactivation Care Centre (RCC)

Employer: Humber River Health Location:Toronto

Salary:$29.97–$31.02 an hour Part time Experience:2+ yrs exp Category:Administration & Clerical

Posted 11 August 2026 Original posting on the Humber River Health site (opens in a new tab)
Front Desk Attendant

Employer: York University Location:Toronto

Experience:1+ yr exp Category:Customer Service & Call Centre

Posted 10 August 2026 Original posting on the York University site (opens in a new tab)
Patient Administrative Associate - Emergency Department - Regular Full-Time - 2026-18129

Employer: Sunnybrook Health Sciences Centre Location:Toronto

Full time Experience:1+ yr exp Category:Health Care & Clinical

Posted 6 August 2026 Original posting on the Sunnybrook Health Sciences Centre site (opens in a new tab)
Office of Innovation and Entrepreneurship Assistant

Employer: York University Location:Toronto

Experience:1–2 yrs exp Category:Administration & Clerical

Posted 29 July 2026 Original posting on the York University site (opens in a new tab)
Patient Administrative Associate - Operating Room Information Management Services - Temporary Part-Time 2026-18272

Employer: Sunnybrook Health Sciences Centre Location:Toronto

Temporary Experience:1+ yr exp Category:Health Care & Clinical

Posted 27 July 2026 Original posting on the Sunnybrook Health Sciences Centre site (opens in a new tab)
Patient Administrative Associate - Birthing Unit - Regular Part-Time 2026-18220

Employer: Sunnybrook Health Sciences Centre Location:Toronto

Part time Experience:1+ yr exp Category:Administration & Clerical

Posted 23 July 2026 Original posting on the Sunnybrook Health Sciences Centre site (opens in a new tab)
Concierge

Employer: York University Location:Toronto

Category:Customer Service & Call Centre

Posted 21 July 2026 Original posting on the York University site (opens in a new tab)
Clerical Support Associate, Birthing Unit

Employer: Humber River Health Location:Toronto

Salary:$29.97–$31.02 an hour Part time Experience:1+ yr exp Category:Administration & Clerical

Posted 19 July 2026 Original posting on the Humber River Health site (opens in a new tab)
Clerical Support Associate, Post Anesthesia Care Unit (PACU)

Employer: Humber River Health Location:Toronto

Salary:$29.97–$31.02 an hour Part time Experience:1+ yr exp Category:Administration & Clerical

Posted 19 July 2026 Original posting on the Humber River Health site (opens in a new tab)
Patient Administrative Associate - Kidney Clinic & Renal Transplant - Regular Full-Time 2026-18026

Employer: Sunnybrook Health Sciences Centre Location:Toronto

Full time Experience:2+ yrs exp Category:Health Care & Clinical

Posted 15 July 2026 Original posting on the Sunnybrook Health Sciences Centre site (opens in a new tab)
Clerical Support Associate, Operating Room

Employer: Humber River Health Location:Toronto

Salary:$29.97–$31.02 an hour Contract Experience:1+ yr exp Category:Administration & Clerical

Posted 13 July 2026 Original posting on the Humber River Health site (opens in a new tab)
Clerical Support Associate - OP Mental Health

Employer: Humber River Health Location:Toronto

Salary:$29.97–$31.02 an hour Part time Experience:1+ yr exp Category:Administration & Clerical

Posted 13 July 2026 Original posting on the Humber River Health site (opens in a new tab)
F/W 26/27 - Records & Data Entry Assistant

Employer: York University Location:Toronto

Student Category:Administration & Clerical

Posted 12 July 2026 Original posting on the York University site (opens in a new tab)
F/W 26/27 - Department Support Assistant

Employer: York University Location:Toronto

Student Category:Administration & Clerical

Posted 12 July 2026 Original posting on the York University site (opens in a new tab)
F/W 26/27 - Commercialization and Industry Partnerships Intern (Special Projects Assistant)

Employer: York University Location:Toronto

Student Category:Administration & Clerical

Posted 12 July 2026 Original posting on the York University site (opens in a new tab)
F/W 26/27 - Upgrade Testing Assistant (Special Projects Assistant)

Employer: York University Location:Toronto

Student Category:Administration & Clerical

Posted 12 July 2026 Original posting on the York University site (opens in a new tab)

Assistant, Executive

Baycrest Toronto Posted 2 September 2026

Full time Hybrid 5+ yrs exp

Apply on Baycrest site Open full page

Location: Toronto
Employment type: Full time
Work arrangement: Hybrid
Salary: Not stated
Experience: 5+ years
Closes: Not stated
Categories: Administration & Clerical Executive Assistance

Job description

The Baycrest Foundation

has an exciting opportunity for an

Assistant, Executive

Posting Number: 10191

Position Type: Permanent Full Time

Shift Type: Days, Hybrid

Bi-Weekly Hours: 70 Hours, 7 hrs/shift

Union: Non-Union

Date Posted: September 2, 2026

Internal Closing Date: September 10, 2026

About Us

The Baycrest Foundation inspires giving to shape the future of aging and brain health. It connects generosity with purpose by supporting research, care and education that improve the lives of older adults and their families.

Building on more than a century of leadership in aging and brain health, the Foundation empowers donors to advance breakthroughs in the prevention of cognitive decline and dementia, earlier detection and improved diagnostics, new treatments and therapeutics, and innovative approaches to dementia care.

Rooted in community and inspired by possibility, the Baycrest Foundation helps donors make a lasting difference in how people live, age and thrive.

Job Summary

The Executive Assistant provides Executive-level support and partnering to the Chief Development Officer (CDO) and Chief Campaign Officer (CCO) and to senior members of their teams.

Key Responsibilities

Scheduling and Time Management

Takes the lead in organizing meetings, updates with direct reports, events and other functions on behalf of the CDO and CCO, including: arranging meeting room, teleconferencing, catering, distribution of information, agendas and other materials, communicating with attendees, etc.
Coordinates travel arrangements for the CDO and CCO, including flights, hotel and car reservations; prepares an itinerary of travel plans.
Monitors incoming e-mails on a timely basis for invitations, meetings, responses required, etc.

Meeting Management

Schedules, coordinates logistics (room, catering, audio-visual equipment, etc.), prepares and distributes agendas/materials/documents for committees and other meetings.
Attends meetings, records minutes, consolidates all discussions from the meeting attendees and prepares minutes.
Ensures the CDO and CCO are prepared for internal/external meetings, i.e., organizing and preparing relevant documentation such as meeting briefings including donor information sourced from Raiser’s Edge

Document Preparation & Coordination

Provide accurate word-processing support by composing and/or editing a variety of documents, including highly sensitive, confidential correspondence, memoranda, contracts, proposals, presentations, etc.
Conducts research, as necessary, in the production of documents, materials, presentations, etc.
Keeps track of the documents and spreadsheets prepared by the CDO and CCO

Electronic Data & Paper File Management

Coordinates the receiving, analyzing, distributing and responding to electronic and paper communications to facilitate the flow of information.
Ensures compliance with confidentiality and privacy standards and requirements.
Manages files related to key stakeholders such as donors, board members, leadership volunteers and staff.

Departmental Operations

Supports the CDO and CCO in the development of budgets and tracks budget expenditures, including operating and capital expenses.
Reviews cost centre reports for charges and reports errors/omissions identified to Financial Services; follows up to resolve outstanding issues
Ensures payroll timesheets are accurately completed and submitted in a timely manner.
Maintains policies and procedures relevant to the CDO and CCO portfolios, monitors review timelines and coordinates updates with the CEO’s EA and appropriate policy owners.
Supports other assigned personnel, in particular the Director of Planned Giving and Legal Affairs, with ongoing duties as assigned.
Organizes, manages and orders office supplies.

Qualifications

Diploma in Office Administration – Executive (i.e. Seneca College) or recognized equivalent.
Minimum five (5) years related experience in a senior administrative position.
Previous experience in a fundraising non-profit organization, particularly a complex health care facility, is an asset.
Substantial experience and a proven track record of delivering continuous improvement.
Excellent computer and keyboarding skills including a high degree of proficiency in the Microsoft Office suite of software, including Word, Outlook, Excel, PowerPoint and Raiser’s Edge.
Knowledge of Freedom of Information and Protection of Privacy Act 1990 requirements.
Superior verbal, written and listening communication skills.
Exceptional organizational, planning and time management skills.
Ability to work under pressure to tight deadlines
Ability to manage multiple, often competing priorities.
Demonstrated ability to work effectively with staff at all levels, including other members of the Senior Management team and their support personnel.
Excellent proofreading and editing skills.
Excellent analytical and problem-solving skills.
High work standards with a ‘total quality’ mindset.

Compensation

At Baycrest, we take pride in ensuring our compensation structure is internally equitable and compliant with pay equity legislation. We believe compensation should be transparent, equitable, and reflective of your experience and growth. Our salary ranges are structured to support progression, from learning the role to demonstrating full proficiency.

The salary range for this position is 71,208 to 89,010 per year.

Your placement within the target hiring range will depend on your job-related knowledge, skills, abilities, and relevant education and experience, as well as considerations such as market conditions and internal equity. The starting salary will be determined using these factors to ensure fairness and consistency across the organization.

Last seen on the employer’s site 27 October 2026. You apply on the employer’s own site; GovJobs GTA never handles your application.

Public sector jobs in the GTA

Results