Patient Administrative Associate - Barzakay Clinic - Regular Full-Time - 2026-19194

The Garry Hurvitz Brain Sciences Centre (“GHBSC”) is a first of its kind in Canada, unifying the treatments for brain illness in a state of the art collaborative space. The Yuval and Lori Barzakay Brain Health Clinic, located within the GHBSC, is looking for a dynamic, self-motivated, dedicated individual to join our team as Patient Administrative Associates to support multiple clinical teams and associated activities.

Summary of Duties:

• Provides support to multiple medical and clinical teams to ensure the smooth flow of outpatient clinics by coordination of patient flow and patient activities.

• Completes referral intake and follows up with referral sources and/or others to obtain missing patient information within the defined timelines.

• Schedules patients for a variety of medical appointments, procedures and diagnostic tests for the interdisciplinary team, notifying patient of cancelled clinics and providing alternative appointments.

• Receives and registers a high volume of patients in a fast paced multi-clinic area spanning two floors.

• Obtains primary patient demographics, OHN or third party billing information from patients as required.

• Responds to enquiries, telephone calls, and voicemail messages in a timely manner.

• Follows up to expedite request for verbal or stat result requests.

• Filing/sorting/faxing of reports as required.

• Completes data entry in relevant information systems as required.

• Maintains accurate patient records.

• Other duties as required.

Qualifications/Skills:

• Requires successful completion of a one (1) year Medical Secretarial program/diploma at the community college level and medical terminology course

• Minimum of two (2) years related practical experience or the equivalent combination of education and experience

• Prior experience as a Medical Secretary in a fast paced outpatient clinic setting with patients with a neurological disease preferred.

• Working knowledge of Organisational Information Systems such as Accuro, SunnyCare, QuadraMed are required

• Experience in booking necessary diagnostic tests/procedures • Typing 40 net w.p.m. with maximum 5% error rate for data entry

• Demonstrated understanding of general medical and diagnostic imaging terminology an asset

• Demonstrated effective organizational and time management skills

• Demonstrated critical thinking and problem solving skills

• Demonstrated excellent interpersonal, verbal and written communication skills

• Strong organizational skills in order to meet deadlines

• Ability to work efficiently, independently and collaboratively in a fast paced, flexible team environment

• Ability to adapt to change and implement plans and processes to meet the evolving needs of the patients and clinic

• Demonstrated satisfactory performance and attendance required