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Asset Management Coordinator

Town of Halton Hills Halton Hills

$73,897–$87,972 a year

Closing Date

December 21, 2026

Description:

Working closely with assigned business units, the Asset Management Coordinator assists with asset information management, system administration, reporting, process improvements and operational support activities, including training, that contribute to inform asset management, maintenance and capital planning decisions.

Accountabilities:

Asset Management Systems Support

  • Support the implementation, administration, and continuous improvement of asset management software systems (e.g., Cityworks, Predictor) and related technologies.
  • Assist with the development and updating of business requirements and business processes.
  • Provide onsite technical support, manage user access, and troubleshoot system-related issues for staff.
  • Assist with the development and delivery of staff training
  • Maintain all data, maintenance procedures, inspection checklists and other documentation up to date, and share with staff and internal stakeholders.

Operational Support

  • Provide onsite assistance and guidance to assigned business units to ensure effective use of asset management systems.
  • Coordinate and complete data updates related to assets, inspections, service requests, and work orders.
  • Maintain accurate asset history, maintenance, and service cost records to support operational efficiency and decision-making.
  • Assist in developing standardized reports, performance measures, and operational analytics for business units.

Data Management

  • Support data governance initiatives by ensuring accurate collection, storage, maintenance, and analysis of asset-related data.
  • Monitor and maintain database integrity, including asset condition, failure, hierarchy, classification, and attribute data.
  • Collaborate with departments to ensure consistent data quality standards and effective system utilization.
  • Assist with the generating reports, presentations, and analysis on asset performance, risks, trends, and State of Good Repair (SOGR) planning.
  • Assist with maintaining and inputting asset information using approved asset hierarchy, classification and attribute standards.

Corporate Asset Management

  • Support asset lifecycle planning, condition assessments, maintenance management, and asset performance improvement initiatives.
  • Participate in asset management projects, including lifecycle forecasting, operational practices development, and budget planning.
  • Assist with implementing and maintaining the Corporate Asset Management (CAM) Program.
  • Support organizational compliance with Ontario Regulation 588/17 and asset management best practices.

General

  • Build and maintain positive working relationships with staff, departments, stakeholders, and the public through effective customer service.
  • Act as a collaborative business partner supporting assigned service areas and organizational objectives.
  • Communicate effectively with internal stakeholders to support service delivery and asset management initiatives.
  • Perform additional duties, special projects, and responsibilities as assigned.

Qualifications & Experience:

  • Post-secondary education in Asset Management, Engineering, Engineering Technology, GIS, Facility Management, Public Works Operations, Business Analysis, Information Systems, or a related discipline, or equivalent experience
  • 2 years in asset management, data analysis, business systems administration, reporting, GIS, computerized maintenance management systems (CMMS) support, project coordination, or related field. Municipal experience is considered an asset
  • Working knowledge of interconnections between asset management, financial systems, and municipal budget planning is considered a preference.
  • Experience with computerized maintenance management systems (CMMS), asset management software, GIS, or related enterprise business systems is considered an asset.
  • Proficiency in data management and analytics.
  • Ability to communicate verbally and in writing, precisely and concisely.
  • Excellent customer service skills, strong relationship-building skills and the ability to resolve conflicts.

Position Details:

This posting is for an existing vacancy.

Compensation:

The salary for this position (35 hours per week) is $73,897 - $87,972 annually.

Location:

This position is primarily onsite at various Town facility locations with remote work based on the needs of the business, in accordance with the Town’s Work from Home Policy, and is subject to change.

Application:

Qualified candidates may submit a detailed cover letter and resume as a single document, sent in confidence to the Town by 4:30 p.m., December 21, 2026. Please quote posting 202662 on your cover letter.